Publications Department

The Publications Department was established 40 years ago at Scott & White to assist physicians in the preparation of manuscripts, abstracts and other materials being submitted to peer-reviewed medical journals.

Today, as part of Research Operations, located on the 5th floor of the Brindley Circles (West), the Publications Department continues to offer assistance with medical manuscripts, copy-editing, textbook chapters, and grant application editing.

Conformity: The Publications staff will produce a final manuscript according to the guidelines prescribed by the specific journal to which the author wishes to submit the article. If the "Information for Authors" page and a sample article are not readily available, the Publications staff will secure one from the journal or the Internet.

Accuracy: Text will be spell-checked by computer (using the Stedman's Medical Dictionary) for accuracy. Questionable words (i.e., drug names) will be brought to the attention of the primary author for verification. Authors are expected to verify measurements, numbers, etc. within the article.

Reference checks: The Publication Department has an excellent working relationship with the staff of the Richard D. Haines Medical Library. All references will be verified via the library's equipment for bibliographical accuracy.

Grammar: Each manuscript is copy-edited and reviewed for specific standards. Suggestions for revisions are denoted on the draft. Each author must decide whether or not to accept the editorial suggestions.

Artwork: When figures (i.e., photographs, graphs, line drawings) are required, Publications will work with the authors, Medical Illustrations, Digital Imaging and Photography to assure compliance with journal guidelines and to eliminate the need for the authors to expend their time in completing this portion of the project.

Transmit: The Publications staff will draft an undated submission letter to accompany the manuscript if required, and upload all necesary files to the journal website.

Revisions: If the journal accepts the manuscript conditionally (with certain changes), the Publications staff will assist the author in revising the article according to the editorial comments and will prepare it for return to the journal.

Reprints: Publications no longer orders reprints on a routine basis. However, if an author wants to order reprints, the Publications Department will order them on behalf of the author, and will charge the author's departmental account for the amount of the purchase.

For more information about the Publications Department please call Glen Cryer at 254-724-2319 or Jason Ettlinger at 254-724-8781.

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