Research Feasibility and Approved Potential Research Subject Lists

Research Feasibility
If you have a research idea, a synopsis or a fully written protocol, and you are a Scott & White investigator or member of a research team, you must contact the Feasibility team within the Office of Sponsored Research (OSRA) to access patient populations for the project plan. Adequate patient populations can determine the success or failure of a clinical research project. To address patient populations in all human subject clinical research projects this team must perform a feasibility search and the results must be approved by the Director of Research. No project will receive approval from the RGP or IRB unless feasibility is performed and approved prior to submission.

Potential Research Subject Lists
If you have an IRB-approved research project and are having difficulty recruiting an adequate patient population to meet your enrollment goals, the feasibility team may be able to assist you. They can create a potential subject list that, through the proper steps, will allow you to contact the patients either by direct communication or by patient letters signed by a primary care physician. They can also provide future appointment lists to assist you with recruitment.

Data Application Tools
The feasibility team primarily utilizes two systems at Scott & White to help deliver these research services:

• MIDAS - Medical Information Data Analysis System that contains SMS, Signature, Invision and EAD information. This system allows for data extraction in a variety of ways, from diseases to procedures as well as demographic-type data.
• CPA - Clinical Practice Analysis system that contains all electronic medical records at Scott & White. The tool allows for aggregate searches to be performed on multiple patients at one time. Any data in the electronic record that is indexed (marked-up) can be searched. This tool is very helpful when searching for drugs, test scores or lab values, among other dictated items.

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